File Management and Security

File management

Understanding network drives

Checking the location of files

renaming files

moving files

copying files

working with multiple files in one project

Working with removable drives

Working with CDs


According to a recent report from research firm GartnerG2, more than 20 million people
have installed adware applications (adware being a type of spyware that reports back on
a subject's activities to serve up targeted advertising), and this covers only a portion of
the spyware on the loose. Companies like DoubleClick use small files called cookies to
track you online. Others, like WinWhatWhere, sell key loggers, which let others see your
every keystroke. Trojan horses like Back Orifice and NetBus let hackers not only track
your behavior but even take control of your PC.


Go to and choose a download link to download
AdAware (2.48 MB)

When you open AdAware, always click on Check For Updates. If there is an update available, click
OK to install the update. Next, you will need to click on Start to run your scan.
Click on Perform Full System Scan and then click on Next:

AdAware is a privacy tool that scans your
memory, registry, hard, removable and
optical drives for known data-mining,
aggressive advertising, and tracking
components. It then lists the results and
offers to remove or quarantine the
components. The program detects a wide
range of adware/spyware related issues
and can be updated with the latest
signatures via the built-in update utility.
Please be advised that removing certain
components may impact the functionality
of effected software applications. You
should fully read the included Ad-aware
documentation before removing any files!

AdAware Scan Results

I scanned a friend’s computer and notice how many AdAware found in just one scan J

Subsequent scans will find less. First-time scans always find the most.

To find out more about an
item, double click on it – a
window will pop up
describing the item.
To delete items in the list,
click in the box next to the
item(s) you want to delete
and then click on Next.

Spybot-Search & Destroy


Spybot - Search & Destroy can detect and remove spyware of different kinds from your computer. Spyware is
a relatively new kind of threat that common anti-virus applications do not yet cover. If you see new toolbars in
your Internet Explorer that you didn't intentionally install, if your browser crashes, or if you browser start page
has changed without your knowing, you most probably have spyware. But even if you don't see anything, you
may be infected, because more and more spyware is emerging that is silently tracking your surfing behaviour
to create a marketing profile of you that will be sold to advertisement companies. Spybot-S&D is free, so
there's no harm in trying to see if something snooped into your computer, too :)

You may also run the Immunize utility as well as the Bad Download Blocker by clicking on the
Immunize Button.

If you want an introduction how Spybot-S&D
works, please read the tutorial by clicking on
Help, then on Tutorial.

When you run Spybot, always check for
updates and download any that it finds.
To run the scan, click on Check For
If there are any problems found, look for
a “Fix Selected Problems” button found
at the bottom of the window and click on



What is a Firewall?

A firewall is hardware or software that allows you to control access from outside network resources,
meaning other computers connected to the Internet. There are many different firewall programs available
to all internet users: dialup, cable modem, DSL, or satellite.

Why use a firewall?

There is data saved on your computer that can assist Internet criminals in emptying your bank accounts,
destroying your credit rating, or assuming your identity. Use of a firewall allows you to control access to
your computer. It also gives you the final word on other software and on your system's ability to connect
to the Net.

ZoneAlarm RRRRR

A reliable firewall is only as good as its
configuration. If the software's been
incompletely or erroneously configured, it won't
be as effective as one that's properly set up.
Fortunately, Zone Alarm is relatively easy to
install. Configuring and managing this firewall
software doesn't require a network certificate or
any special expertise. ZoneAlarm can provide
a hefty measure of security against a variety of
unsolicited intrusions, such as Trojan horses (a
destructive .exe file disguised as a safe o ne),
virus activity, and hackers trolling the Internet
looking to enter your computer's open ports,
FTP, or telnet connections.

Google Toolbar

The Google toolbar is an excellent way to block those annoying pop-up windows. It is
a very simple install – simply go to the link above, click on the Download button and
the Google toolbar will install itself.
The Google toolbar is also a very convenient way to search the internet from whatever
site you are visiting.
Once installed, click on the drop down menu and go to Options:
From here, you can customize your Google toolbar to include a “Search Site” button,
and a “Search Images” button – a very valuable aspect of the Google toolbar.

Make sure you click on the “More” tab for more
options such as the “Search Site” & “Search
Images” options.

Virus Protection

There are several good companies that offer virus protection for your computer. Typically you pay
an annual fee between $30-$50/year. MAKE SURE you keep your virus detection files updated and
do your scans on a regular basis.
Trend Micro – This one offers a really good free online scan as well
as a paid version.
To run the free scan, just go to
1. Click on House Call
2. Then Scan Now For Free
3. Choose your location
4. The Active Update will download and install
5. Click the box next to your C: drive
6. Click Auto Clean
7. Click Scan
This is a good way to detect and get rid of viruses from your computer. However, it is well advised
that you go with a paid version.

Windows Update

It is important that you keep your computer up to date of Windows Updates. Microsoft will release
what’s called Critical Updates to keep your computer running smoothly. This does not cost to keep
updated. It is essential to make sure you are always up to date on Critical Updates.
Go to to check to see if your computer needs any critical
You can setup your computer to automatically detect for Critical Updates.
1. Click on Start, go to Settings, then Control Panel
2. Double click on Automatic Updates


To run ScanDisk, double click on My Computer, Right-click on the C: drive, then click on

Properties. Click on the Tools tab, then under the Error Checking category, click on the Check
Now button. Check both boxes on the next window and click on Start.
Windows XP users will see a notice that the scan will start the next time the computer is rebooted.
Windows98 users – the scan will start as soon as you click the Start button.


To run Defrag, follow the above instructions. After clicking on the Tools tab, click on the Defragment
Now button. Click on the Analyze button – your computer will be quickly analyzed and you will see a
note telling you if you need to defrag your hard drive.

Disk Cleanup

To run Disk Cleanup, double click on My Computer, Right-click on the C: drive, then click on

Properties, click on the Disk Cleanup button. Items recommended for removal will be checked.
Click on OK.

AdAware Scan Once a week

SpyBot Scan Once a week

ScanDisk Every 90 days

Defrag Every 90 days

Disk Cleanup Once a month

Windows Updates Set your computer to automatically detect when new updates are
available. That way, you don’t have to remember to do this one

Virus Scan Once a week (Make sure you check for and download (if available) any
updated virus definition files.

Helpful LINKS Click on Free Help Create a free account and go to the discussion boards to ask
a question about any computer problem you are having. Offers free tips, articles and resources designed to help you
discover and master the power of your personal computer
without all the technical jargon. An online community of technology experts that answer any
question you have so that they can earn 'points'. The questions
you ask 'cost' points but you get 125 free points and 5 points a
day accumulate for you. This basic service is totally free. Or, you
can pay $9.95 for one month and ask all the questions you want
(allotting bigger points to your questions thus getting answers very
quickly). It is a really cool way to get computer help and all these
guys are very smart.

When or How Often???

This is dependent on how much the computer is used. The more it is used the
more frequent these need to be done. If a user doesn't add and remove
software or files very often then they don't need to run ScanDisk and Defrag
that often. If they don't use the internet much then they don't need to run
AdAware and SpyBot much.