Basic PowerPoint

The PowerPoint© Window

PowerPoint© is used to create and run slide shows. The window can show one slide in the Slide view, the slide and an outline in the Outline view, the slide and notes on a page in the Notes view, or all of the slides in the Slide Sorter view. I recommend that you keep the Common Tasks toolbar on. It will make creating a presentation much easier. Many of the slides are already set up for the typical purposes presenters use them for. Follow the directions in the text boxes to create your slide.

There are some other toolbars that I rely on to make tasks easier for the students. I try to keep the Drawing toolbar on at all times. This will help the students create, insert, and manipulate clip art graphics. I also like to keep the Picture toolbar on all of the time. This is particularly helpful working with graphics and text in documents. The Formatting toolbar automatically comes up, but occasionally I see that students have moved it or turned it off. It helps with alignment, font selection and size, and other formatting issues. The Standard toolbar helps with saving and opening files, viewing the page, etc. It usually is on, but students do occasionally move or remove it also. If you need to get any of these toolbars on the screen, go to View/Toolbars, then click on the toolbar that you want. If there is a checkmark beside the toolbar, then it is already on. If there is not a checkmark beside it, then it is off. Click on it to add or remove the checkmark.

The Common Tasks toolbar has two buttons. New slide adds a new slide with the layout of your choice. Design will apply a design template to every slide in your presentation.

The Slide Layout box gives you a representation of each type of slide, even a blank slide. Click on the slide that you want and click OK.

After a slide has been added, you can add animation effects to the title, text, clip-art, etc.
1. In the Slide view, go to Slideshow/Custom Animation.
2. Click on the portion of the slide that you want toanimate (title, text, object, etc
3. Click on the Add Effect button. Go to Entrance then More Effects.
4. Move the Add Entrance Effect dialog box to a corner so that you can preview the effects on your slide. When you click on an effect you will be able to see what it looks like on the slide. Click on Ok when you find the effect that you want.
5. You can set it to start on a mouse click, automatically with the previous effect, or automatically after the previous effect. You can also change the effect, modify the speed of the effect, or remove the effect.
6. You will notice that a number has appeared next to the slide component that has been animated. That number corresponds with a box to the right of the slide that describes the animated component.
7. Click on that box and a list arrow will appear on the right side of the box. Click on that arrow and choose Effect Options.
8. Click on the Effects tab to add sound, define actions after the animation occurs (I don’t mess with this option), or animate all at once, by word, or by letter and define the time between letters or words.
9. Click Ok to set those effects.
10. Click the Play button to see an example of the animation that has been set for the slide.
11. Click on the second object and repeat steps 3-9.
12. When all objects have been animated, go to the next slide and repeat steps 3-9.

Book Report or Science Experiment

The following instructions can be used for any discipline and just about any assignment whose end result would include the presentation of gathered information. The details would be set by the teacher (book report: plot, setting, characters, theme, and point of view would each have one slide with no more than 6 bulleted items per slide).

Create a PowerPoint Presentation


1. Launch PowerPoint©.
2. Make sure the Common Tasks toolbar is open by going to View then Toolbars and placing a checkmark next to Common Tasks.
3. Choose Blank Presentation.
4. Select Title Slide and click OK.
5. Choose Apply Design from the Common Tasks toolbar.
6. Select the design most appropriate for the presentation then click Apply.
7. Add the title to the slide.
8. Add the subtitle or author's name.
9. Choose New Slide from the Common Tasks toolbar.
10. Choose a slide format that will suit your needs.
11. Enter data onto the slide.
12. Repeat steps 9 - 11 until all slides in the presentation are completed.
13. Scroll up to the first slide.
14. Go to Slide Show and select Custom Animation.
15. Click on the portion of the slide that you want toanimate (title, text, object, etc
16. Click on the Add Effect button. Go to Entrance then More Effects.
17. Move the Add Entrance Effect dialog box to a corner so that you can preview the effects on your slide. When you click on an effect you will be able to see what it looks like on the slide. Click on Ok when you find the effect that you want.
18. You can set it to start on a mouse click, automatically with the previous effect, or automatically after the previous effect. You can also change the effect, modify the speed of the effect, or remove the effect.
19. You will notice that a number has appeared next to the slide component that has been animated. That number corresponds with a box to the right of the slide that describes the animated component.
20. Click on that box and a list arrow will appear on the right side of the box. Click on that arrow and choose Effect Options.
21. Click on the Effects tab to add sound, define actions after the animation occurs (I don’t mess with this option), or animate all at once, by word, or by letter and define the time between letters or words.
22. Click Ok to set those effects.
23. Click the Play button to see an example of the animation that has been set for the slide.
24. Click on the second object and repeat steps 15-22.
25. Go to Slide Show and then Slide Transition.
26. Choose a transition animation.
27. Select Automatically, and remove the check from On mouse click.
28. Click Apply to All Slides.
29. Go to Slide Show and then View Show to run the presentation and see how it looks.
30. To adjust the time that each slide stays on the screen, follow these steps:
31. Go to the slide that needs the timing adjusted.
32. Go to Slide Show then Slide Transition and increase/decrease the number of seconds and then run the presentation again. The change will automatically be applied to the selected slide, so do not click on Apply to all slides.
33. Repeat steps 31 and 32 for each slide that needs to be adjusted. Make sure you do not click Apply to all slides.

To make the show repeat until the Escape key is pushed, go to Slide Show then Set Up Show and select Loop continuously until ‘Esc’.

When running a presentation, you can use the pointer options to make a pen to emphasize certain comments. When the presentation is running, right-click on the slide and choose, Pointer Objects then choose Pen. Move the pen to the important information and click and hold the left mouse button to draw the line, circle, etc. You will have to change the pointer back or use the arrow buttons, to go to the next slide. Control + P will also change the pointer to a pen. Control + A will change it back to the arrow.

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