Intermediate PowerPoint

Adding music or video files to a PowerPoint© presentation

1. Insert the CD.
2. Locate and note the track that you want to play.
3. Go to Insert/Movies and Sounds.
4. Chose Play CD audio track, sound from file, or movie from file.
5. In the Play options box, select the track number that you want under start.
6. Select the next track number under end.
7. Click OK.
8. Go to Slide Show/Custom Animation.
9. In the Timing tab, set the media as the first event and to start Automatically with previous.
10. In the Media 1 box click the list arrow and select effect options.
11. Beside Start Playing the option from beginning should be selected. Beside Stop Playing, choose after _ slide and set the correct slide number.
12. Click OK

For video, follow the same procedure, except choosing Movie from File in step 4.
You can adjust the timing to synchronize slides and music by Clicking on Slideshow/Slide Transition and setting a longer or shorter time for the slide in the timing box located at the bottom of the Slide Transition window. You can also set each event to occur when you want it by clicking on Slideshow/Rehearse Timing. This will start your slide show. You click the mouse to make the next event occur. This will set the timing for the time that you waited between events, giving you more control over the pace of your show.

I must mention, at this point, some issues concerning the public performance of someone else’s copyrighted work. It is a violation of copyright laws to play published music or movies outside your home, unless you own the public performance rights.
To perform or display a work “publicly” means —
(1) to perform or display it at a place open to the public or at any place where a substantial number of persons outside of a normal circle of a family and its social acquaintances is gathered; or
(2) to transmit or otherwise communicate a performance or display of the work to a place specified by clause (1) or to the public, by means of any device or process, whether the members of the public capable of receiving the performance or display receive it in the same place or in separate places and at the same time or at different times.
U.S. Copyright law section 101 Definitions
The concept is pretty simple. When you buy a music CD, videotape, Video DVD, etc., you are purchasing a couple of things. One is the plastic and other materials that were used to make the disk or cassette. You are also purchasing the right to watch it or show it in private home setting. That is what the warning that most people fast forward through, tells you. You don’t have to charge admission to violate the law. You do not own the music, images, and/or sounds on the disk or cassette. The copyright holder, which is the performer, writer, creator, or company that commissioned it, has the exclusive right to govern where, when, and under what conditions his property is used. Like it or not, all use of music and video is based upon their approval. If you don’t like the restrictions that they place on their work, then the best thing that you can do is refuse to have anything to do with it.

There are certain fair use guidelines that can apply to the use of these works by educators, but they are all gray areas. Some people will tell you that you can use a work in any that you want, others will tell you that you can only use these works in very restrictive ways. The premise of the previous paragraph still holds true. The copyright holder has the right to govern how their work is used, and they have civil and legal methods of protecting that right. Don’t be deceived, schools and teachers have been the targets of law suits and searches by the FBI.

For more information try the following sites:
A Teacher’s Guide to Fair Use and Copyright

The Copyright Webquest

Recording Narration for a PowerPoint Presentation

1. Go to Insert/Movies and Sounds.
2. Chose Record Narration.
3. In the Record box, click the button with a red dot to record.
4. Click the button with a square to stop recording.
5. Click the button with an arrow to listen to your recording.
6. Click OK when you are satisfied with your recording.
7. Go to Slide Show/Custom Animation.
8. In the Timing tab, set the media and to start automatically or on a mouse click and set it to start before or after the other components of the slide (text, title, clip-art, etc.).
9. Click OK

Inserting photos into a PowerPoint presentation

1. Insert a new slide and choose a layout that is blank or only has a title.
2. Locate the folder that has the photos and make sure that you know the photo’s name.
3. Go to Insert/Picture/From File.
4. Find and select the photo that you want and click Insert.
The picture will be listed in the Custom Animation box as Object. You can manipulate it the same as you would any other picture.
Movie or Claymation Video

1. Launch PowerPoint©
2. Choose “Blank Presentation.”
3. Select the Title Slide, Click OK
4. Type the title and author of the video.
5. Make sure the Common Tasks toolbar is open by going to View, Toolbars, and placing a checkmark next to Common Tasks.
6. Insert each of the photos in a separate slide by Clicking New Slide and choosing the blank slide layout.
7. After each of the slides has been created, go to View, Slide Sorter.
8. Click on the first photo slide and go to Edit, Duplicate.
9. Duplicate each photo slide at least once (perhaps more, depending on the emphasis that you want to place on the picture) this is how you control the timing of each photo since PowerPoint© doesn’t allow for timing to be adjusted in increments of less than 1 second.
10. Go to Slide Show, Slide Transition, keep the transition at “No Transition”, then choose “Automatically”, keep the timing at 0, and remove the check mark beside “On Mouse Click,” then click "Apply to All."

Inserting Internet Windows Media Video (United Streaming) into a PowerPoint Presentation

  1. Go to the web page that has the video.
  2. Start the video and right-click on the video screen, then select Properties.
  3. Highlight the URL next to Location and hold the Ctrl button while you tap C.
  4. Open the PowerPoint presentation and go to the slide that you want to hold the video.
  5. Click on Insert then choose Object.
  6. In the Object type dialog box select Windows Media Player.
  7. Right-click the Windows Media Player object and select Properties.
  8. Click the cell to the right of URL and hold the Ctrl button while you tap V.
  9. Review the other options and then click the X to exit that dialog box.
  10. Run the slideshow and the video should run.

Inserting Internet "flv" Video (You Tube or Google Video) into a PowerPoint Presentation

There are few limits to the types of presentations that students can create using PowerPoint©. Students can create straight presentations like book reports and science or social studies reports, to animation or claymation, to presenting published or original stories incorporating video and music. There will be a lot more exciting products that students will begin to make as multimedia software becomes more familiar in schools. Many of those ideas will come from the students themselves, but they need exposure to the software and the different uses of it before they will be able to visualize those ideas.